Managed Cybersecurity &
IT for Dental Practices

You built your practice to treat patients, not to manage IT. Don't let a technical oversight compromise your hard-earned reputation. At WMSNova, our mission is simple: we secure your data and streamline your tech, giving you back your time and your peace of mind.

WMSNOVA

You have spent years building your reputation. A single data breach should not be the thing that tears it down. For dental practices, data security is about more than just IT. It is about patient confidentiality, uninterrupted care, and valuing your time.

We understand the fast pace of your clinical schedule and the overwhelming regulatory requirements of HIPAA. Instead of adding another bothersome burden to your plate, we provide the services, documentation, and background IT support you need. We support your practice seamlessly behind the scenes, so you can stay entirely focused on your patients.

Regulatory Standards & Compliance Support

We do not claim 100% compliance. No honest provider can, because compliance is a daily practice, not a one-time product. However, we support your Washington clinic with the specific infrastructure and documentation to protect patient confidentiality while keeping your schedule full.

HIPAA Security Rule (ePHI & Data Security)

Federal guidelines (45 CFR § 164.300) legally mandate specific technical safeguards for electronic Protected Health Information (ePHI).

  • Our Support: We support your practice by enforcing unique user access, managing retrievable backups, and implementing password policies and automatic logoffs. We implement encryption and align controls with NIST.
  • Source: HIPAA Security Rule Standards (45 CFR Part 164)

Washington My Health My Data Act (MHMDA)

A recently enacted, highly strict Washington state privacy law that broadly protects all consumer health data beyond medical records.

  • Our Support: We help you implement strict access controls and clear privacy policies. We support the process of placing limits on tracking technologies used on your website.
  • Source: Washington My Health My Data Act (RCW 19.388)

WA DQAC Record Keeping & Data Breach Laws

RCW 19.255.010 and WAC 246-817 mandate secure record maintenance, retrievability, and state-mandated retention periods.

The Value of “Stress-Free” Operations

We don't just check boxes for the government. We value your time and peace of mind by building systems that keep your chairs full and your day running smoothly.

Protect Your Schedule & Patient Care

In a clinical setting, downtime is more than just an inconvenience. It means patients in the waiting room cannot be seen.

  • The Risk: A hardware failure or ransomware attack could lock you out of your practice management software (like Dentrix, Eaglesoft, or Open Dental) right in the middle of a fully booked day.
  • The Solution: We build resilient recovery systems. Our local and cloud backups are designed to get your critical clinical software back online as quickly as possible, helping you avoid canceling appointments due to a technical failure.

Empower Your Staff and Reduce Human Error

Cybersecurity is a shared responsibility, and your front desk is often the first line of defense against phishing or targeted attacks. You do not have the time to be a cybersecurity instructor for your team.

  • The Risk: A well meaning employee accidentally clicking a malicious email link can compromise sensitive patient records and trigger a stressful, time consuming HIPAA investigation.
  • The Solution: We provide ongoing cybersecurity and HIPAA awareness training for your entire clinic. We engage directly with your staff to build safe digital habits, taking the training burden completely off your plate so you can stay entirely focused on clinical care.

How We Support Your Clinic

Smart security designed for the rhythm of a busy dental practice.

01 / Direct Staff Helpdesk

Your time belongs at the chair. When an x-ray sensor stops communicating or a computer freezes, you do not need to drop what you are doing to be the middleman. Your staff reaches out to us directly. We resolve the daily IT hiccups remotely so your clinical schedule stays on track.

02 / Managed Network Equipment

Technology ages rapidly, and hardware breaks. To save you from unpredictable capital expenses, WMSNova provides, manages, and retains ownership of your core network equipment. If a firewall or router fails, it is our problem, not yours. We simply swap it out for you, supporting your network without surprise replacement costs.

03 / The "Paperwork" & Training

You handle the patient charts; we handle the security documentation. We manage your Business Associate Agreements (BAAs) for cloud vendors and provide proactive cybersecurity training for your entire team. We maintain the "Evidence Pack" you need to demonstrate your due diligence to auditors and insurance carriers.